Career

Administrator

What you will be doing:

As a receptionist administrator/secretary, you will play a key role in actively supporting both the office and the workshop by coordinating scheduled and ad-hoc maintenance programs to minimize downtime in business operations. You will also ensure that production and office facilities comply with company standards and best practices, acting as the primary point of contact for all on-site equipment-related matters, actively supporting the smooth operation of the entire facility.

Other responsibilities include:

• Liaising with third parties for equipment maintenance and repair, coordinating with the on-site foreman to ensure timely completion of maintenance tasks.
• Collaborating with the supply chain team to obtain quotes and place orders for spare parts and services.
• Ensuring compliance with supplier and contractor verification procedures.
• Working with workshop teams to maintain accurate records of facility and equipment maintenance.
• Regularly updating departmental registers and equipment logs, issuing maintenance reminders and related documentation.
• Managing office supply inventories, including stationery and beverages, and organizing gift packages for events, meetings, and training sessions.
• Maintaining company notice boards, both physical and digital.
• Providing front desk services, including answering calls, handling mail, and welcoming visitors.

What experience will you bring:

This is a great opportunity to join a dynamic and results-oriented team and achieve long-term success with our valued clients.

What will help you succeed in this role?

• In-depth knowledge and experience working with all Microsoft 365 applications.
• Experience in administration within a multi-disciplinary environment.
• Excellent interpersonal skills, enabling effective communication both in writing and verbally with management, colleagues, contractors, and various external stakeholders.
• Preferably, knowledge of regulatory requirements related to heavy installations and equipment.

What we can offer:

• A dynamic and collaborative team environment where your contributions are valued and your ideas are welcomed.
• A positive and inclusive corporate culture that fosters teamwork, creativity, and mutual respect among team members.